University Outreach Program Specialist

Position:                University Outreach Program Specialist

Department:          Education Outreach

Reports To:          Director of University Outreach

Location:               Lenexa, KS

COMPANY OVERVIEW:
Be a Life Changer!
  Grantham University is a nationally accredited online University founded in 1951 by a veteran to serve active duty and retired military service members, along with other non-traditional students. Since our move from Slidell, Louisiana, to the Greater Kansas City Metropolitan area in 2005, we have grown steadily and have added jobs to the community.  If you are looking for a rewarding position with an organization that allows you to positively change lives every day through the power of education, look no further than Grantham University!

POSITION DESCRIPTION:
Under specific policy guidance and direction from the Director of University Outreach, this position plans and implements a closely associated set of program initiatives for an identified client-oriented operational entity of the University. Participates in the generation of program resources and in the design and development of program operating goals, objectives, and protocols. Serves as primary point of both internal and external representation and liaison with respect to program implementation and operational matters, and provides technical/professional and programmatic guidance, consultation, and support to client constituencies as appropriate. This salaried position works on site in Lenexa, KS.


KEY JOB RESPONSIBILITIES:

  • Plan and coordinate the development, implementation, and execution of sub-programs, special projects, and other initiatives designed to achieve the overall mission, goals, and objectives of University Outreach programs. Periodically support outreach activities through travel to military communities and corporate events.
  • Respond and manage government solicitations and contracts.
  • Research and analyze federal contract laws and regulations.
  • Negotiate agreements with vendors’ subcontractors and government agencies.
  • Draft and develop proposal content.
  • Oversee and administers all facets of the day-to-day operations of the various programs and activities related to University Outreach. Establish, maintain and provide reporting requirements on a weekly, monthly, quarterly or annual basis reflecting financial budgets and expenditures as well as both the quantitative and qualitative performance of the department in the management of all field force activities to include budgets, expense reports, activity reports, inquiry generation and growth by region and overall. Establish new reports as needed.
  • Manage and administer, all marketing projects, promotional item and brochure orders, as well as all other efforts and campaigns associated with outreach program activities
  • Serve as primary liaison with internal and external constituencies on all matters relating to University Outreach program activities; represents the University with respect to program activities on a local, regional, and/or national basis ensuring the commitments to our partner organizations are executed as well as identify opportunities for increased visibility within those external partners.
  • Manage the development and execution of the department’s strategic plan by leading communications within the functional areas of University Outreach.
  • Provide direct outreach program support to the Director of University Outreach by the establishment of task lists, deadlines and oversight organization in addition to professional advice on all managerial and administrative facets of departmental outreach requirements. When tasked, coordinate with, provide information to, and obtain direction from senior and executive staff.
  • Plan, develop, and implement strategies for identifying and generating funding and/or resource opportunities for program activities, to include sponsorships and other fundraising proposals.
  • Provide and/or coordinate the provision of technical guidance, consultation, related support to clientele within area of program focus; provides day-to-day problem solving as necessary on day-to-day program-related needs and issues.
  • Create, produce, and deliver a range of promotional, educational, and informational presentations, and/or resource materials related to program activities and initiatives.
  • Manage posting of program related to content on G-Life and the GU website. This includes review, update, and add information as required to the GU website.
  • Assist in conducting research, special studies and recommendations as to practices, procedures and organizational changes that will bring about greater efficiency, economy and achievement of goals and objectives.
  • Make phone calls when directed to establish new business, coordinate Meet-N-Greets, call on current students for TR opportunities and assist team with coordination of outside meetings.
  • Other duties as assigned

EDUCATION/ WORK EXPERIENCE REQUIREMENTS AND DESIRED SKILLS:

  • A bachelor’s degree in Business or Public Administration preferred.
  • Project Management experience preferred.
  • Experience in Government Contracting preferred.
  • Prior Experience working in a high performance driven department.
  • Experience in administration continuing higher education programs with exposure to budgeting, finance, organizational planning, program development, and program evaluation, preferred.
  • Awareness of organization and performance management
  • Produce accurate, high quantity work within deadlines
  • Professional experience in higher education counseling and advisement desired
  • Able to motivate students academically and administratively
  • Able to work independently, coordinate the work of others and especially the proven ability to work cooperatively and with effectiveness characterized by a positive and courteous demeanor.
  • Able to develop goals, follow-through on projects
  • Above average written and verbal communication skills
  • Some travel (approximately 20%) is required consistent with active involvement and representation of the university at outreach functions of agencies and organizations related to the DOD Voluntary Education System
  • Able to liaise with military students, government officials and university staff members
  • Experience with MS Office Suite, including Excel and Word, required.  Experience with Leads360, Banner, and Salesforce a plus
  • Ability to multi-task and learn and leverage a variety of software applications;
  •  Able to effectively communicate orally (in person and by telephone) and in writing.
  • Able to multi-task, yet maintain close attention to detail and timeliness of work production.
  • Able to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, vendors, and members of the general public)
  • Excellent verbal and written communication skills
  • Language Skills: Able to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Able to effectively present information to executive management, faculty, staff, and/or students.
  • Mathematical Skill: Able to work with mathematical concepts such as probability and statistical inference. Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Reasoning Ability: Able to define problems, collect data, establish facts, and draw valid conclusions. Ability to present facts to faculty for departmental response. Able to deal with a variety of information presented in oral or written formats. Able to deal with non-verbal behavior in assisting with problem resolution.
  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Frequently required to use hand to finger, handle, or feel (including the use of computer keyboards) and talk or hear (including the use of a telephone and computer).
    • Occasionally required to walk, stand, and make presentations
    • This position requires travel to and from assigned military installations in assigned territory. A valid drivers’ license and good driving record is required for this position.
    • This position may involve sitting at a desk for extended periods of time.
    • Specific vision abilities include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
Grantham will seek to reasonably accommodate qualified individuals with a disability. Such reasonable accommodation may take the form of making existing facilities readily accessible to or usable by individuals with a disability, restructuring jobs, modifying schedules, acquiring or modifying equipment, adjusting training materials, adjusting employment policies, and the like.
  • CORE COMPETENCIES:
  •  Integrity – operates within the highest ethical standards and integrity in all aspects of the position
  • Motivated/Results Oriented – fantastic record of personal drive and the determination to succeed
  • Mission Oriented – passionate about helping others; ownership spirit with a competitive disciplined execution for results
  • Listening Skills – must be an active listener to insure student needs are fully understood and met
  • Influence – skilled at directing and motivating others towards personal, academic and professional success