Tuition and Financial Aid

Refund and Withdrawal Policies

Institutional Refund Policy

This policy is separate and distinct from any federal policy.

Grantham University’s primary goal is for you to successfully complete your education at our institution and move forward in advancing your career. However, we realize there are unique situations that can cause a student to withdraw.

At our University, you can withdraw for any reason, by following the formal withdrawal procedures as outlined in the Withdrawal Policy in the University Catalog. In addition, if you registered via an online portal, you must withdraw via that same online portal.

A withdrawal occurs on the date you officially submit the withdrawal form or otherwise notify the University of your desire to withdraw, or on the date the University determines you ceased attendance or failed to meet published academic policies and are administratively withdrawn, whichever comes first.

Time of Withdrawal Refund
Within 7 days of course start date 100%
8-14 days after course start date 80% (less 20%*)
15-21 days after course start date 60% (less 20%*)
22-28 days after course start date 40% (less 20%*)
29-35 days after course start date 20% (less 20%*)
36 days or more after course start date 0%

* Non-refundable tuition registration is the lesser of 20% of tuition or $200

Grantham is subject to, and must abide by, the refund policies of any branch, agency, or department of the federal government with which it is in any way associated or affiliated. In the event of a conflict between Grantham’s Institutional Refund Policy and the refund policy of an affiliated federal branch, agency, or department, the federal policy may supersede that of the University.

Withdrawal Policy

Withdrawals from the University or any course may occur for the following reasons:

  • Voluntary withdrawal requested by the student for any reason
  • Administrative withdrawal due to violation of the Participation and Substantive Interaction Policy
  • Administrative withdrawal due to violation of Satisfactory Academic Progress Policy
  • Administrative withdrawal due to violation of the Code of Conductpolicy
  • Military Deployment

Should a student consider withdrawing from the University or any course, it is important to note:

  • All voluntary and administrative withdrawals must abide by policies set forth in the University Catalog.
  • A student who voluntarily withdraws from courses or the University in the first seven (7) days of the term will be considered a cancel and will receive a full refund.
  • A student who voluntarily withdraws from courses or the University after the seventh (7th) day of the term start date and before the last week of the term end date will be assigned a grade of (W) for the course by the instructor. Any refund to the student is subject to the terms of the Institutional Refund Policy.
  • A student who wishes to withdraw from a course during the last week of the term should strongly reconsider as this will result in an (F) grade for the course.
  • A student may not withdraw from a course after an (I) incomplete has been granted. If a University withdrawal is requested while a course is in (I) incomplete status, the I grade will convert to an F.
  • If a student needs to withdraw for reasons of military deployment, he/she should follow the Military Deployment Policy in the University Catalog that ensures a deployed student will incur no financial or academic penalty.

For more information about the Institutional Refund and Withdrawal Policies, see the University Catalog.

Return of Title IV Calculations

When a student withdraws from the University or any course, the law specifies how the school must determine the amount of Title IV program assistance that was earned.

The Title IV programs administered by Grantham University that are covered by this law are:

  • Federal Pell Grants
  • Iraq & Afghanistan Service Grants
  • Direct Stafford Loans
  • Direct PLUS Loans

If more assistance was earned than the amount received, the student may be able to receive those additional earned funds. However, if more assistance was received than the amount earned, the excess funds must be repaid to the U.S. Department of Education. These conditions apply to Title IV funds received by the student or on the student’s behalf (by the student’s parent or university).


The institution uses a pro-rata refund calculation, which determines the percentage of Title IV funds earned proportional to the time completed by the student in a semester.  For example, if a student completed 30% of a semester, then the student earned 30% of the Title IV funds he/she was scheduled to receive for that semester. If a student withdraws after completing 60% of a semester, the student is eligible to retain all Title IV funds that were disbursed. If the student did not receive all of the funds earned, he/she might be due a Post-withdrawal disbursement. If the Post-withdrawal disbursement includes loan funds, the University must get the students permission before it can disburse these funds.

Funds unable to be disbursed

There are some Title IV funds that a student might be scheduled to receive that cannot be disbursed if the student withdraws because of other eligibility requirements. For example, a first-time, first-year undergraduate student who withdraws before completing the first 30 days of his/her program is not eligible to receive any Direct Loan funds.

Unearned Title IV

The University is required to pay the Department of Education a portion of any student’s unearned Title IV funds equal to the lesser of: 1) The student’s institutional charges multiplied by the student’s unearned percentage of funds, or 2) The entire amount of unearned funds. The University must return this amount even if the funds have already been disbursed. If the University is not required to return all of the excess funds, the student must return the remaining amount. Any loan funds that must be returned need to be repaid in accordance with the terms of the Master Promissory Note. That is, the student, or the student’s parent in the case of a Parent PLUS Loan, may make scheduled payments to the loan holder over a period of time.


Any amount of unearned federal grant funds that a student must return is called an overpayment. The maximum overpayment amount is half of the grant funds that a student received or was scheduled to receive. A student does not have to repay a grant if the overpayment is $50 or less. The student must make arrangements with the University to return the unearned grant funds.

The requirements for Return of Title IV program funds are separate and distinct from the Grantham University Institutional Refund Policy. Therefore, a student may owe Grantham a separate amount to cover unpaid institutional charges. In addition, Grantham may charge the student for any Title IV program funds that the University was required to pay on the students behalf.


The Higher Education Relief Opportunities for Students (HEROS) Act of 2003 sets forth waivers applicable to students serving on active duty during wartime, including those who are “assigned to a duty station at a location other than the location at which the individual is normally assigned” and those called up to active duty from the Reserves, National Guard, or retirement. Students affected by declared natural disasters are also eligible for waivers. Any student who withdraws during a semester is not required to repay Federal Student Aid Grants if he/she qualifies for an exclusion under the HEROS Act.

We look forward to helping you earn a highly targeted online degree in the most affordable way possible. Call Grantham University today at 888-947-2684 to find out about our low tuition rates and financial assistance opportunities that may be available to you.

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