Administrative Assistant – Enrollment Support

Position:               Administrative Assistant

Department:         Enrollment Support

Reports To:        Vice President of Student Enrollment

Location:             Lenexa, KS


OVERVIEW:
Grantham University was founded in 1951 by Donald Grantham, a WWII veteran with a desire to make education achievable for fellow military service members and veterans. Throughout the decades, Mr. Grantham’s vision has remained steadfast. Today, the 100 percent online university’s culture of service extends to all adult learners with a desire to improve their lives through higher education. Grantham’s commitment to affordability, accessibility and quality of its more than 50 undergraduate and graduate certificate and degree programs has earned Grantham University a distinguished record as a respected online learning university.

 

Grantham employees – or Life Changers – have access to a comprehensive and flexible benefits package, a celebrated corporate wellness program, paid volunteer opportunities and a shared commitment to making a difference for Grantham University students, each other and the community. Apply today!


POSITION DESCRIPTION:

This position assists the Vice President of Student Enrollment and their designees with administrative duties in support of the Student Advising, Admissions, Evaluations and Student Enrollment Training and Support functional areas. We are looking for someone who is task-oriented, autonomous, proactive to get things done, open to feedback, has a strong work ethic, quick to learn new things, and is great with customer service.  If this is you, we are looking for someone to assist the Vice President of Student Enrollment and his team with administrative duties. The ability to learn quickly on-the-fly is a must!  Daily experience with Word, Excel, PowerPoint essential. The ability to be flexible with work duties and schedules is essential. This hourly role works on site in Lenexa, KS.


KEY JOB RESPONSIBILITIES:

  • Help plan, organize, and control all activities of the department
  • Manage and coordinate daily schedules, meetings (internal & external), arrange all phases of travel for Vice President of Student Enrollment and other department personnel as needed
  • Assist with meeting planning and preparation work, i.e., drafting agendas, minutes, and information on meetings
  • Prepare correspondence; communicate extensively utilizing a variety of technology
    • Prepare draft documents/reports/correspondence for signature or review from dictation, handwritten notes, or on own
    • Design and develop spreadsheets, forms, and presentations, maintain divisional organization charts as directed
  • Serve as analyst and resource for financial planning for Student Advising and Admissions departments, or other departments as needed
  • Assist Vice President of Student Enrollment, Director of Student Advising, Director of Admissions and staff, with data input and analysis
  • Serve as custodian of all assigned files and ensure filing is properly maintained, catalogued, and safeguarded
  • Serve as custodian of all department Processes and Procedures and ensure electronic and hardcopy libraries are up to date, maintained and safeguarded
  • Open, annotate, review, and process incoming mail/email, determining what mail to forward
  • Work with other departments, including senior management, to accomplish weekly, monthly and quarterly reporting and various projects as instructed
  • Prepare expense reports from receipts and schedule
  • Maintain and order supplies within budgetary and departmental guidelines.
  • May coordinate details of major departmental or employee celebrations, meetings or events
  • Maintain confidentiality of records and information
  • Other duties as assigned

EDUCATION/ WORK EXPERIENCE REQUIREMENTS AND DESIRED SKILLS:

  • High school diploma or GED required. College degree preferred.
  • Experience working as an Administrative Assistant or Executive Assistant for senior leadership is preferred
  • Working in confidential settings required
  • Strong organizational and time management skills required
  • Requires strong people skills, ability to successfully multi-task and produce in a goal driven environment with a calm demeanor
  • Strong attention to detail is essential
  • Flexible and able to coordinate multiple complex activities, set priorities, and work independently under tight deadlines while maintaining thoroughness
  • Proficient knowledge of Microsoft Office Suite to include Word, Excel, PowerPoint is required
  • Able to effectively communicate orally (in person and by telephone) and in writing
  • Able to multi-task, yet maintain close attention to detail and timeliness of work production
  • Able to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, vendors, and members of the general public)
  • Excellent verbal and written communication skills
  • Language Skills: Able to read, analyze, and interpret common journals, financial reports, and legal documents. Able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.   Able to effectively present information to administrators, faculty, staff. Able to speak coherently on the telephone with the public as well as with employees. Able to utilize correct grammar and spelling in emails, and other documents.
  • Mathematical Skill: Able to work with mathematical concepts. Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Reasoning Ability: Able to define problems, collect data, establish facts, and draw valid conclusions.

 

  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Extensively required to use hand to finger, handle, or feel (including the use of computer keyboards) and talk or hear (including the use of a telephone and computer).
    • Occasionally required to walk, stand
    • This position may involve sitting at a desk for extended periods of time.
    • Specific vision abilities include: close vision and distance vision
Grantham will seek to reasonably accommodate qualified individuals with a disability. Such reasonable accommodation may take the form of making existing facilities readily accessible to or usable by individuals with a disability, restructuring jobs, modifying schedules, acquiring or modifying equipment, adjusting training materials, adjusting employment policies, and the like.

 

CORE COMPETENCIES:

  • Integrity – operates within the highest ethical standards and integrity in all aspects of the position
  • Motivated/Results Oriented – fantastic record of personal drive and the determination to succeed
  • Mission Oriented - passionate about helping others; ownership spirit with a competitive disciplined execution for results
  • Listening Skills – must be an active listener to insure client needs are fully understood and met
  • Influence – skilled at directing and motivating others towards personal, academic and professional success