Publications Specialist

Position:                     Publications Specialist

Department:               Academic Operations

Reports To:                  Dean of Academic Operations

Location:                    Lenexa, KS

Grantham University was founded in 1951 by Donald Grantham, a WWII veteran with a desire to make education achievable for fellow military service members and veterans. Throughout the decades, Mr. Grantham’s vision has remained steadfast. Today, the 100 percent online university’s culture of service extends to all adult learners with a desire to improve their lives through higher education. Grantham’s commitment to affordability, accessibility and quality of its more than 50 undergraduate and graduate certificate and degree programs has earned Grantham University a distinguished record as a respected online learning university.

Grantham employees – or Life Changers – have access to a comprehensive and flexible benefits package, a celebrated corporate wellness program, paid volunteer opportunities and a shared commitment to making a difference for Grantham University students, each other and the community. Apply today!


The primary function of the Publication Specialist position is to manage key controls to ensure timely and accurate development, publication and distribution of publications in accordance with requirements of applicable state and accrediting agencies. The Specialist will work collaboratively to determine the best technological solutions to manage and distribute academic publications. The publications include but are not limited to the University Catalog, the Student Handbook, the Academic Policies and Procedures Handbook and other related documents and publications.


  • Manage key controls to ensure timely and accurate development, publication and distribution of the university publications.
  • Research, develop and implement best solutions by which publications will be managed and distributed (ex. desktop publishing software, e-catalog system, routing and approval system, etc.).
  • Implement and utilize software solutions to manage publications.
  • Monitor additions and changes related to academic operations (policies and procedures) to ensure the most accurate information is integrated into Grantham publications.
  • Partner with the compliance department to ensure overall consistency and integration into Grantham publications.
  • Manage publication processes such as obtaining/confirming other University department agreements, following-up with authors, and routing drafts and/or approvals ensuring compliance.
  • Ensure publications are accurate and up-to-date, working with University staff to obtain necessary information.
  • Maintain productive and collaborative working relationships with department staff, and other stakeholders involved with Publications.
  • Ensure all activities in support of publications adhere to established timelines and policies and procedures.
  • Develop, update and improve policies where appropriate and serve as the custodian of academic policies and procedures.
  • Create and maintain publication records within departmental tracking system.
  • Conduct quarterly QC review and confirmation of database records to be congruent with website and publications.
  • Provide support for updating project plan timelines, archiving publications to departmental repository and adjusting publication tactical plans.
  • Create and distribute Publications communication summaries and notifications.
  • Other duties as assigned


·      Bachelor’s degree preferred

·      Expert Proficiency with the MS Office Suite, primarily Word

·      High level of proficiency with desktop design software.

·      Proficient with Google Apps, primarily Gmail and Google Drive

·      Excellent verbal and written communication skills

·      High level of accuracy and attention to detail; proofreading; highly organized; ability to meet deadlines and work under pressure; ability to work both independently and as an integral member of a team; computer literate

·      Ability to set and enforce aggressive deadlines with customers required

·      Ability to prioritize daily workflow required

·      Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community

·      Experience in an institution of higher education preferred

·      Experience with for-profit higher education compliance and regulatory affairs preferred

·      Language skills: ability to read, analyze, and interpret federal and state statutes, rules and regulations. Ability to effectively communicate using written and/or oral skills. Mathematical Skill: Ability to apply concepts such as addition, subtraction, multiplication, division, fractions, percentages, ratios, and proportions to practical situations

·      Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions

·      Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

◊   Frequently required to use hand to finger, handle, or feel (including the use of computer keyboards) and talk or hear (including the use of a telephone)

◊  Occasionally required to walk, stand, and reach with hands and arms

◊  Must be able to hold a valid driver’s license and able to keep automobile insurance

◊  Occasionally lift and/or move up to 25 lbs

◊  Specific vision abilities include: close vision, distance vision, color vision, peripheral  vision, depth perception, and ability to adjust focus

Grantham will seek to reasonably accommodate qualified individuals with a disability. Such reasonable accommodation may take the form of making existing facilities readily accessible to or usable by individuals with a disability, restructuring jobs, modifying schedules, acquiring or modifying equipment, adjusting training materials, adjusting employment policies, and the like.



  • Integrity – operates within the highest ethical standards and integrity in all aspects of the position
  • Motivated/Results Oriented – established record of personal drive and the determination to succeed
  • Mission Oriented - passionate about helping others; ownership spirit with a disciplined desire to achieve the mission
  • Listening Skills – must be an active listener to ensure client needs are fully understood and met
  • Influence – skilled at directing and motivating others towards personal, academic and professional success