Annual FERPA Notification

The Family Educational Rights and Privacy Act of 1974 helps protect the privacy of student records. The Act provides for the right to inspect and review educational records, to seek to amend those records and to limit disclosure of information from the records. The rights afforded by FERPA include:

  • The right to inspect and review a student’s education records within 45 days of the day the University receives a request for access
  • A student shall submit to the Registrar or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make the necessary arrangements for access and will notify the student of the time and place where to inspect the records. If the University official who received the request does not maintain the records, that official shall advise the student of the correct official to whom to address the request
  • The right to request an amendment of a student education record that a student believes inaccurate, misleading, or otherwise in violation of a student’s privacy rights under FERPA
  • If a student wishes to ask University of Arkansas Grantham to amend a record, the student shall write the University official responsible for the record, clearly identifying the part and the reason why the record should be changed
  • If the University decides not to amend the record as requested, the University shall notify the student in writing of the decision and of the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures shall be provided to the student when notified of the right to a hearing
  • The right to provide written consent prior to disclosure by the University of personal information from a student’s education records, except to the extent that FERPA authorizes disclosure without consent
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by University of Arkansas Grantham to comply with the requirements of FERPA. The office that administers FERPA is
  • Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202

Under the FERPA exception, the University may disclose education records, without a student’s prior written consent, to school officials with legitimate educational interests. An official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service in lieu of using University employees or officials (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing tasks.

Frequently Asked Questions